Directors Minute or Resolution - CAS 360 Dictionary Codes

  • Updated

Directors Meeting Minute / Directors Resolution

This template applies to all Director Meeting Minutes and Director Resolution for company changes.

Note: The Director Meeting Minutes and Director Resolution utilise the same Document Template.

Users have the option to include signing lines into two columns for Resolutions. Navigate to options besides the document in Document Production, to toggle on the feature. 

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Description Code
Company name ${companyName}
ACN ${companyNumber}
Meeting Address ${meetingAddress}
Meeting address in multi line ${meetingAddressMultiLine}
Meeting address in multi line and proper case ${meetingAddressMultiLineProperCase}
Meeting address in multi line and proper case and suburb is capitalised ${meetingAddressMultiLineProperCaseSuburbCapitalised}
Meeting Time ${meetingTime}
Signing Date ${dateSigned}
Document Type ${documentName}
Attending Directors ${attendingDirectorsNames}
 Attending Directors ${attendingDirectorsNamesOnePerLine}
Attending Directors names in proper case ${attendingDirectorsNamesProperCase} 
Attending Secretaries ${attendingSecretariesNames}
Attending Secretaries ${attendingSecretariesNamesOnePerLine} 
Chairperson name ${chairpersonName}
Chairperson name in proper case
${chairpersonNameProperCase}
Date of Deregistration ${resolutionDate}
Applicant Name ${resolutionDirectorsNames}
Ultimate Holding Company ${ultimateHoldingCompany}
Officer new address ${changeOfficerNewAddress}
Officer new address (Proper Case) ${changeOfficerNewAddressProperCase}
Officer new address (Proper Case and Suburb is capitalised) ${changeOfficerNewAddressProperCaseSuburbCapitalised}
Officer new address (Mutli Line) ${changeOfficerNewAddressMultiLine}
Officer new address (Mutli Line and all in capitals) ${changeOfficerNewAddressMultiLineAllCaps}
Officer new address (Multi Line and Proper Case) ${changeOfficerNewAddressMultiLineProperCase}
Officer new address (Proper Case and Suburb is capitalised) ${changeOfficerNewAddressMultiLineProperCaseSuburbCapitalised}
Shareholder new address ${changeShareholderNewAddress}
Shareholder new address (Proper Case) ${changeShareholderNewAddressProperCase}
Shareholder new address (Proper Case and Suburb is capitalised) ${changeShareholderNewAddressProperCaseSuburbCapitalised}
Shareholder new address (Mutli Line) ${changeShareholderNewAddressMultiLine}
Shareholder new address (Mutli Line and all in Capitals) ${changeShareholderNewAddressMultiLineAllCaps}
Shareholder new address (Multi Line and Proper Case) ${changeShareholderNewAddressMultiLineProperCase}
Shareholder new address (Proper Case and Suburb is capitalised) ${changeShareholderNewAddressMultiLineProperCaseSuburbCapitalised}
Consolidation Details To Proper Case ${consolidationDetailsToProperCase}
Conversion Details To Proper Case ${conversionDetailsToProperCase}
Subdivision Details To Proper Case ${subdivisionDetailsToProperCase}
Consolidation Details To Proper Case ${trm_consolidationDetailsToProperCase}
Conversion Details To Proper Case ${trm_conversionDetailsToProperCase}
Subdivision Details To Proper Case ${trm_subdivisionDetailsToProperCase}
Office Occupier ${currentOfficeOccupier}
Annual review date ${companyAnnualReviewDate} 
Postal Address in Multiple lines, no commas

${companyPostalAddressMultiLineNoComma}
Company Business Address in Multiple lines, no commas 

${companyBusinessAddressMultiLineNoComma}
Company Registered Office Address in Multiple lines, Proper case and no commas ${companyRegisteredAddressMultiLineProperCaseSuburbCapitalisedNoComma}
Business Address in Multiple lines, Proper case and no commas ${companyBusinessAddressMultiLineProperCaseSuburbCapitalisedNoComma}
Postal Address in Multiple lines, Proper case and no commas ${companyPostalAddressMultiLineProperCaseSuburbCapitalisedNoComma}
Non-share member date of change ${membershipDetailsDateOfChange}

Company Contact Codes

The following codes relate to the Company Contact selected in the General Details screen.

Description  Code
Company Contact Name  ${companyContactName}
Company Contact Name in Lower Case  ${companyContactNameLowerCase}
Company Contact Name in Proper Case ${companyContactNameProperCase}
Company Contact Name in Upper Case ${companyContactNameUpperCase}
Company Contact First Name ${CompanyContactFirstName}
Company Contact First Name in Lower Case ${CompanyContactFirstNameLowerCase}
Company Contact First Name in Proper Case ${CompanyContactFirstNameProperCase}
Company Contact First Name in Upper Case ${CompanyContactFirstNameUpperCase}

Date Codes

All date-related codes available for the Directors Minute or Resolution.

Description Code
Business Address Date of Change

${companyBusinessAddressDateOfChange}
Officer Address Change Date ${companyOfficerNewAddressDateOfChange}
Shareholder Address Change Date ${companyShareholderNewAddressDateOfChange}
Officer Name Change Date

${companyOfficerNewNameDateOfChange}
Shareholder Name Change Date ${companyMemberNewNameDateOfChange}

Effective Date of Change Formats

The following codes relate to populating the effective date for a company change. Effective date meaning the date the company change takes place and not to be confused with the signing date
 
Description Code Example
Effective Date of change ${allotmentDetailsDateOfChange} Transaction date of the company change
Effective Date of change ${trm_allotmentDetailsDateOfChange} Transaction date of the company change
Effective Date of change ${subscriptionDetailsDateOfChange} Transaction date of the company change
Effective Date of change ${trm_subscriptionDetailsDateOfChange} Transaction date of the company change
Effective Date of change ${buyBackDetailsDateOfChange} Transaction date of the company change
Effective Date of change ${trm_buyBackDetailsDateOfChange} Transaction date of the company change
Effective Date of change ${cancellationDetailsDateOfChange} Transaction date of the company change
Effective Date of change ${trm_cancellationDetailsDateOfChange} Transaction date of the company change
Effective Date of change ${redemptionDetailsDateOfChange} Transaction date of the company change
Effective Date of change ${trm_redemptionDetailsDateOfChange} Transaction date of the company change
Effective Date of change ${shareTransferDetailsDateOfChange} Transaction date of the company change
Effective Date of change ${trm_shareTransferDetailsDateOfChange} Transaction date of the company change
Effective Date of change ${returnOfCapitalDetailsDateOfChange} Transaction date of the company change
Effective Date of change ${trm_returnOfCapitalDetailsDateOfChange} Transaction date of the company change
Effective Date of change ${changeToAmountPaidDetailsDateOfChange} Transaction date of the company change
Effective Date of change ${trm_changeToAmountPaidDetailsDateOfChange} Transaction date of the company change
Effective Date of change ${consolidationDetailsToDateOfChange} Transaction date of the company change
Effective Date of change ${trm_consolidationDetailsToDateOfChange} Transaction date of the company change
Effective Date of change ${conversionDetailsToDateOfChange} Transaction date of the company change
Effective Date of change ${trm_conversionDetailsToDateOfChange} Transaction date of the company change
Effective Date of change ${subdivisionDetailsToDateOfChange} Transaction date of the company change
Effective Date of change ${trm_subdivisionDetailsToDateOfChange} Transaction date of the company change
Effective Date of change ${changeToBeneficialOwnerDetailsDateOfChange} Transaction date of the company change
Effective Date of change ${trm_changeToBeneficialOwnerDetailsDateOfChange} Transaction date of the company change
 

Appointed Officers

Note: All merge fields containing 'With...Date' will now combine the name and date as follows:

John Smith, appointment effective from 24/05/2021

Description Code
Appointed Directors ${appointedDirectorsWithAppointmentDateProperCase}
Appointed Secretaries ${appointedSecretariesWithAppointmentDatProperCasee}
Alternate Directors ${appointedAlternatesWithAppointmentDateProperCase}
Managers ${appointedManagersWithAppointmentDateProperCase}
CEO ${appointedCeosWithAppointmentDateProperCase}
Managing Directors ${appointedManagingDirectorsWithAppointmentDateProperCase}
Nominee Directors ${appointedNomineeDirectorsWithAppointmentDateProperCase}

Resigned Officers

Note: All merge fields containing 'With...Date' will now combine the name and date as follows:

John Smith, resigned effective from 24/05/2021

Description Code
Resigning Directors ${resigningDirectorsWithResignationDate}
Resigning Directors in Proper Case ${resigningDirectorsWithResignationDateProperCase}
Resigning Secretaries ${resigningSecretariesWithResignationDate}
Resigning Secretaries in Proper Case ${resigningSecretariesWithResignationDateProperCase}
Resigning Alternate ${resigningAlternatesWithResignationDate}
Resigning Alternate in Proper Case ${resigningAlternatesWithResignationDateProperCase}
Resigning Manager ${resigningManagersWithResignationDate}
Resigning Manager in Proper Case ${resigningManagersWithResignationDateProperCase}
Resigning Ceo ${resigningCeosWithResignationDate}
Resigning Ceo in Proper Case ${resigningCeosWithResignationDateProperCase}
Resigning Managing Directors ${resigningManagingDirectorsWithResignationDate}
Resigning Managing Directors in Proper Case ${resigningManagingDirectorsWithResignationDateProperCase}
Resigning Nominee Directors ${resigningNomineeDirectorsWithResignationDate}
Resigning Nominee Directors in Proper Case ${resigningNomineeDirectorsWithResignationDateProperCase}

Removed Officers

Note: All merge fields containing 'With...Date' will now combine the name and date as follows:

John Smith, resigned effective from 24/05/2021

Description Code
Removed Directors ${removedDirectorsWithRemovalDate}
Removed Directors in Proper Case ${removedDirectorsWithRemovalDateProperCase}
Removed Secretaries ${removedSecretariesWithRemovalDate}
Removed Secretaries in Proper Case ${removedSecretariesWithRemovalDateProperCase}
Removed Alternate ${removedAlternatesWithRemovalDate}
Removed Alternate in Proper Case ${removedAlternatesWithRemovalDateProperCase}
Removed Manager ${removedManagersWithRemovalDate}
Removed Manager in Proper Case ${removedManagersWithRemovalDateProperCase}
Removed Ceo ${removedCeosWithRemovalDate}
Removed Ceo in Proper Case ${removedCeosWithRemovalDateProperCase}
Removed Managing Directors ${removedManagingDirectorsWithRemovalDate}
Removed Managing Directors in Proper Case ${removedManagingDirectorsWithRemovalDateProperCase}
Removed Nominee Directors ${removedNomineeDirectorsWithRemovalDate}
Removed Nominee Directors in Proper Case ${removedNomineeDirectorsWithRemovalDateProperCase}

Appointed Relationships

Codes related to Contacts added into the Relationships screen.

Note: All merge fields containing 'With...Date' will now combine the name and date as follows:

John Smith, appointed effective from 24/05/2021

Description Code
Trustee ${appointedTrustee}
Trustee ${appointedTrusteeProperCase}
Trustee ${appointedTrusteeWithAppointmentDateProperCase}
Liquidator ${appointedLiquidator}
Liquidator ${appointedLiquidatorProperCase}
Liquidator ${appointedLiquidatorWithAppointmentDateProperCase}
Settlor ${appointedSettlor}
Settlor ${appointedSettlorProperCase}
Settlor ${appointedSettlorWithAppointmentDate}
Settlor ${appointedSettlorWithAppointmentDateProperCase}
Business Name ${appointedBusinessNameProperCase}
Business Name ${appointedBusinessNameWithAppointmentDate}
Business Name ${appointedBusinessNameWithAppointmentDateProperCase}
Investment Advisor ${appointedInvestmentAdvisorWithAppointmentDateProperCase}
Investment Advisor ${appointedInvestmentAdvisorProperCase}
Investment Advisor ${appointedInvestmentAdvisor}
Bank ${appointedBank}
Bank ${appointedBankProperCase}
Bank ${appointedBankWithAppointmentDateProperCase}
Accountant ${appointedAccountantProperCase}
Accountant ${appointedAccountantWithAppointmentDate}
Accountant ${appointedAccountantWithAppointmentDateProperCase}
Lawyer ${appointedLawyerProperCase}
Lawyer ${appointedLawyerWithAppointmentDate}
Lawyer ${appointedLawyerWithAppointmentDateProperCase}
Auditor ${appointedAuditorProperCase}
Auditor ${appointedAuditorWithAppointmentDate}
Auditor ${appointedAuditorWithAppointmentDateProperCase}
Appointor ${appointedAppointor}
Appointor ${appointedAppointorProperCase}
Appointor ${appointedAppointorWithAppointmentDateProperCase}

Resigned Relationships

Codes related to Contacts added into the Relationships screen.

Note: All merge fields containing 'With...Date' will now combine the name and date as follows:

John Smith, resigned effective from 24/05/2021

Description Code
Trustee ${resignedTrustee}
Trustee ${resignedTrusteeProperCase}
Trustee ${resignedTrusteeWithResignationDateProperCase}
Liquidator ${resignedLiquidator}
Liquidator ${resignedLiquidatorProperCase}
Liquidator ${resignedLiquidatorWithResignationDateProperCase}
Settlor ${resignedSettlor}
Settlor ${resignedSettlorProperCase}
Settlor ${resignedSettlorWithResignationDate}
Settlor ${resignedSettlorWithResignationDateProperCase}
Business Name ${ceasedBusinessNameProperCase}
Business Name ${ceasedBusinessNameWithResignationDate}
Business Name ${ceasedBusinessNameWithResignationDateProperCase}
Investment Advisor ${resignedInvestmentAdvisorWithResignationDateProperCase}
Investment Advisor ${resignedInvestmentAdvisorProperCase}
Investment Advisor ${resignedInvestmentAdvisor}
Bank ${resignedBank}
Bank ${resignedBankProperCase}
Bank ${resignedBankWithResignationDateProperCase}
Accountant ${resignedAccountantProperCase}
Accountant ${resignedAccountantWithResignationDate}
Accountant ${resignedAccountantWithResignationDateProperCase}
Lawyer ${resignedLawyerProperCase}
Lawyer ${resignedLawyerWithResignationDate}
Lawyer ${resignedLawyerWithResignationDateProperCase}
Auditor ${resignedAuditorProperCase}
Auditor ${resignedAuditorWithResignationDate}
Auditor ${resignedAuditorWithResignationDateProperCase}
Appointor ${resignedAppointor}
Appointor ${resignedAppointorProperCase}
Appointor ${resignedAppointorWithResignationDateProperCase}

Removed Relationships

Codes related to Contacts added into the Relationships screen.

Note: All merge fields containing 'With...Date' will now combine the name and date as follows:

John Smith, removed effective from 24/05/2021

Description Code
Trustee ${removedTrustee}
Trustee ${removedTrusteeProperCase}
Trustee ${removedTrusteeWithRemovalDateProperCase}
Liquidator ${removedLiquidator}
Liquidator ${removedLiquidatorProperCase}
Liquidator ${removedLiquidatorWithRemovalDateProperCase}
Settlor ${removedSettlor}
Settlor ${removedSettlorProperCase}
Settlor ${removedSettlorWithRemovalDate}
Settlor ${removedSettlorWithRemovalDateProperCase}
Business Name ${removedBusinessNameProperCase}
Business Name ${removedBusinessNameWithRemovalDate}
Business Name ${removedBusinessNameWithRemovalDateProperCase}
Investment Advisor ${removedInvestmentAdvisorWithRemovalDateProperCase}
Investment Advisor ${removedInvestmentAdvisorProperCase}
Investment Advisor ${removedInvestmentAdvisor}
Bank ${removedBank}
Bank ${removedBankProperCase}
Bank ${removedBankWithRemovalDateProperCase}
Accountant ${removedAccountantProperCase}
Accountant ${removedAccountantWithRemovalDate}
Accountant ${removedAccountantWithRemovalDateProperCase}
Lawyer ${removedLawyerProperCase}
Lawyer ${removedLawyerWithRemovalDate}
Lawyer ${removedLawyerWithRemovalDateProperCase}
Auditor ${removedAuditorProperCase}
Auditor ${removedAuditorWithRemovalDate}
Auditor ${removedAuditorWithRemovalDateProperCase}
Appointor ${removedAppointor}
Appointor ${removedAppointorProperCase}
Appointor ${removedAppointorWithRemovalDateProperCase}

Company Contact, Signing Contact and Billing Contact

Description Code
Company Contact Address (Proper Case) ${companyContactAddressProperCase}
Company Contact Address (Lower Case) ${companyContactAddressLowerCase}
Company Contact Correspondence Address (Proper Case) ${companyContactCorrespondenceAddressProperCase}
Company Contact Correspondence Address (Lower Case) ${companyContactCorrespondenceAddressLowerCase}
Signing Contact Name (Proper Case) ${signingContactNameProperCase}
Signing Contact Name (Lower Case) ${signingContactNameLowerCase}
Signing Contact Address (Proper Case) ${signingContactAddressProperCase}
Signing Contact Correspondence Address (Proper Case) ${signingContactCorrespondenceAddressProperCase}
Signing Contact Correspondence Address (Lower Case) ${signingContactCorrespondenceAddressLowerCase}
Billing Contact Name (Proper Case) ${billingContactNameProperCase}
Billing Contact Name (Lower Case) ${billingContactNameLowerCase}
Billing Contact Address (Proper Case) ${billingContactAddressProperCase}
Billing Contact Address (Lower Case) ${billingContactAddressLowerCase}
Billing Contact Correspondence Address (Proper Case) ${billingContactCorrespondenceAddressProperCase}
Billing Contact Correspondence Address (Lower Case) ${billingContactCorrespondenceAddressLowerCase}

Date Formats

The following codes can be added to ANY date code in order to change and select a specific date format. For example, instead of using ${datesigned} add the ${D_DNC} field to it to become: ${D_DNC${datesigned}}
${D_DNC${datesigned}} will display the signing date with its day and full date format (e.g. Tuesday, 25 July 2017)
 
Description Code Example
Day, full date ${D_DNC}

${D_DNC${datesigned}}

Display the date as day, full date

Example: Tuesday, 25 July 2017

Day, full date

Upper Case

${D_DNCUC}

${D_DNCUC${datesigned}}

Display the date as day, full date in all Upper Case

Example: TUESDAY, 25 JULY 2017
Full date ${DNC}

${DNC${datesigned}}

Display the date in its full date format

Example: 25 July 2017

Full date

Upper Case

${DNCUC}

${DNCUC${datesigned}}

Display the date in its full date format in all Upper Case

Example: 25 JULY 2017
Date Long Form ${DLF}

${DLF${documentDate}}

Display the date in its long-form format

Example: Monday, January 1st, 2018 

Date Long Form

Upper Case

${DLFUC}

${DLF${documentDate}}

Display the date in its long-form format in all Upper Case

Example: MONDAY, JANUARY 1ST, 2018 
Date Long Form no day ${DLF_ND}

${DLF_ND${documentDate}}

Display the date in its long-form format excluding the day of the week

Example: January 1st, 2018 

Date Long Form no day

Upper Case

${DLF_NDUC}

${DLF_ND${documentDate}}

Display the date in its long-form format excluding the day of the week in all Upper Case

Example: JANUARY 1ST, 2018 

Date Long Form, No Day

(Date, Month, Year)

 

${DLF_ND2}

 

${DLF_ND2${dateSigned}}

Display the date in its long-form format (with the day of the month at the beginning of the date) excluding the day of the week

Example: 10th January 2022

Date Long Form no day

(Date, Month, Year)

Upper Case

${DLF_ND2UC}

 

${DLF_ND2${dateSigned}}

Display the date in its long-form format (with the day of the month at the beginning of the date) excluding the day of the week in all Upper Case

Example:1ST JANUARY, 2018
Date Long Form ${DLF_AUS}

${DLF_AUS${dateSigned}}

Display the date in its long-form format (including the 0 digit for days 1,2,3,4,5,6,7,8,9 of the month)

Example: Monday, 01st January, 2018 

Date Long Form

Upper Case

${DLF_AUSUC}

${DLF_AUS${dateSigned}}

Display the date in its long-form format (including the 0 digit for days 1,2,3,4,5,6,7,8,9 of the month) in all Upper Case

Example: MONDAY, 01ST OF JANUARY, 2018 
Date Long Form no day ${DLF_ND_AUS}

${DLF_ND_AUS${dateSigned}}

Display the date in its long-form format (including the 0 digit for days 1,2,3,4,5,6,7,8,9 of the month) excluding the day of the week

Example: 01st January, 2018 

Date Long Form no day

Upper Case

${DLF_ND_AUSUC}

${DLF_ND_AUS${dateSigned}}

Display the date in its long-form format (including the 0 digit for days 1,2,3,4,5,6,7,8,9 of the month) excluding the day of the week in all Upper Case

Example: 01ST OF JANUARY, 2018 
Date format: DD Month YYYY ${D_MAW}

${D_MAW${dateSigned}}

Display the date in its full date format

Example: 01 January 2018

Date format: DD Month YYYY

Upper Case

${D_MAWUC}

${D_MAW${dateSigned}}

Display the date in its full date format in all Upper Case

Example: 01 JANUARY 2018
Date Long Form Variant ${DLF2}

${DLF2${dateSigned}}

Display the date in an alternate long-form format excluding the day of the week.

Example: 7th day of October 2023
Date Long Form Variant Upper Case ${DLF2UC}

${DLF2UC${dateSigned}}

Display the date in an all Upper Case alternate long-form format excluding the day of the week.

Example: 7TH DAY OF OCTOBER 2023

 

Example:

${D_DNC${appointedDirectorsWithAppointmentDateProperCase}}.

${DNC${appointedDirectorsWithAppointmentDateProperCase}}

${DLF${appointedDirectorsWithAppointmentDateProperCase}}

${DLF_ND${appointedDirectorsWithAppointmentDateProperCase}}

${DLF_ND2${appointedDirectorsWithAppointmentDateProperCase}}

${DLF_AUS${appointedDirectorsWithAppointmentDateProperCase}}

${DLF_ND_AUS${appointedDirectorsWithAppointmentDateProperCase}}

${D_MAW${appointedDirectorsWithAppointmentDateProperCase}}

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